N
Common Ground News

How do I set up an email distribution list?

Author

James Craig

Updated on February 19, 2026

How do I set up an email distribution list?

Create a distribution list
  1. Create a distribution list by using names in the Address Book. On the File menu, point to New, and then click Distribution List.
  2. Create a distribution list by copying names from an e-mail message. In the message that you want to copy the names from, select the names in the To or Cc box.

Furthermore, how do I create an email distribution list?

Create a contact group or distribution list in Outlook for PC

  1. On the Navigation bar, click People.
  2. Under My Contacts, select the folder where you want to save the contact group.
  3. On the Ribbon, select New Contact Group.
  4. Give your contact group a name.
  5. Click Add Members, and then add people from your address book or contacts list.
  6. Click Save & Close.

Furthermore, how do I set up an email distribution list in Gmail? To create a contact group: Click Gmail at the top-left corner of your Gmail page, then choose Contacts. Select contacts that you want to add to a group, click the Groups button, then create new. Enter the name of the group. Click OK.

One may also ask, how do you create a distribution list?

Creating a Distribution List

  1. Choose File –> New –> Distribution List (or press Ctrl+Shift+L).
  2. Type the name that you want to assign to your Distribution List.
  3. Click the Select Members button.
  4. Double-click the name of each person that you want to add to your Distribution List.
  5. When you're done picking names, click OK.

Does a distribution list have an email address?

Distribution lists are used to send e-mails to a group of people, without having to enter each e-mail address separately.

What is a distribution list email address?

In email hosting, a distribution list is a group of mail recipients that is addressed as a single recipient. Distribution lists are used to send email to groups of people without having to enter each recipient's individual address.

What is a email distribution list?

An email distribution list is a group of email recipients that you send emails to regularly. It can be your department or even club members, for example.

How do I create a group email list on my iPhone?

How to Set up iOS Contacts for Group Emails
  1. Open the Contacts app.
  2. Tap + to set up a new contact.
  3. In the Last name or Company text box, enter a name for the email group.
  4. Scroll down to the Notes section.
  5. Enter every email address you want to add to the group, separated by commas.

How do you create a distribution list in the Outlook app?

To create a new group:
  1. Select Settings > Options > Groups > Distribution groups I own.
  2. Select New .
  3. In the dialog box, add the information needed to create your distribution group.
  4. Select Save.

What is the difference between a distribution list and a group in Outlook?

While distribution lists have the same purpose, Microsoft 365 Groups go a few steps further. The first difference is that Microsoft 365 Groups have a shared mailbox and calendar. This means that emails are not only distributed to all members of the list – they are stored in a separate mailbox.

How do you create a distribution list in Outlook 2010?

Create a distribution list: Outlook 2010
  1. In the navigation pane, click on Contacts.
  2. On the Home tab, select New Group Contact.
  3. Enter a name for your distribution list and then click on Members.
  4. Enter a name or NetLink ID in the Search field and highlight the name to select it.
  5. Repeat step 4 to add additional members.

How do you create a mailing list in Excel?

Here are some simple steps for building and printing your mailing list in Excel:
  1. Step 1: Open Excel.
  2. Step 3: Type or paste in your customer or lead list directly into Excel.
  3. Step 4: Save your mailing list.
  4. Step 5: Open a MS Word document.
  5. Step 6:Go to the Mailings Menu > Start Mail Merge >Step by Step Mail Merge Wizard.

How can I create a group email in Outlook?

Try it!
  1. On the Navigation bar, choose People .
  2. Select Home > New Contact Group.
  3. In the Contact Group box, type the name for the group.
  4. Select Contact Group > Add Members. , and then select an option: Select From Outlook Contacts.
  5. Add people from your address book or contacts list, and choose OK.
  6. Choose Save & Close.

How do you create a distribution list for a team?

Create a distribution group (list)
  1. Select the app launcher icon and choose Admin.
  2. Select Groups > Groups in the left navigation pane, and then select Add a group.
  3. On the Choose a group type field, choose Distribution, and then choose Next.

What is Outlook distribution list?

What are Outlook Distribution Lists? Outlook Distribution Lists, also called Distribution Groups or even Contact Groups depending on which version of Outlook you're running, are groups of email recipients that are addressed as a single recipient.

How do I import a distribution list into Outlook?

Drag the distribution list attachment from the message into an open Contacts view. Right-click the distribution list attachment from the message, click Save As in the shortcut menu, and save it to your desktop. You can then drag it from your desktop and drop it into Contacts.

What is a distribution list in Active Directory?

In Active Directory, a distribution group refers to any group that doesn't have a security context, whether it's mail-enabled or not. In contrast, in Exchange Online, all mail-enabled groups are referred to as distribution groups, whether they have a security context or not.

How do I save a distribution list in Outlook?

Save a distribution list: Outlook 2013
  1. Open the message and click on the Distribution List to select it.
  2. Drag the Distribution List over to your Contacts folder and let go when you have the correct placement.
  3. You will see that the Distribution List now appears in your Contacts folder.

How do I find my distribution list in Outlook?

1.Open your address book, then search for and open the distribution list.
  1. Select the Address Book in your Outlook.
  2. Type the distribution list name, then click Go to search for the DL.
  3. When the name populates in the window, double-click the DL name.

How do I make a group email on Gmail?

How to Create a Group in Gmail
  1. Visit Google Contacts.
  2. Click “Contacts”, “Frequently contacted”, or “Directory”.
  3. Select the contacts you want to include in your group.
  4. Choose the “Label” icon and press “Create Label”.
  5. Name your label and type your group's name in the recipients box to send an email to them.

How do I create a distribution list in Gmail on my iPhone?

Type in the distribution list name under the "Company" field. Tap twice in the "Home" or "Work" email field and select the "Paste" option to paste the contents of the Notes application into that field. Tap on the "Done" button in the upper right corner of the screen to finish creating the contact.

How do I add someone to a distribution list in Gmail?

Send an Email to a Group
  1. In Gmail, in the upper-left corner, select Compose. In the New Message box, select To.
  2. In the Select contacts box, to the right side above the list of names, select the dropdown menu.
  3. A list of the contacts in that group appears.
  4. All the names in the group appear in the To field of your message.

How do I edit a distribution list in Gmail?

Managing contact groups: Edit, Add, Remove, or Delete Contacts
  1. Click Gmail at the top-left corner of your Gmail page, then choose Contacts.
  2. Select the group you'd like to edit along the left side of the page.
  3. Click More and select Rename group.
  4. Enter the new name and click OK.

Related Documentation

Can I send flower seeds to USA?

What is a good Jensen Alpha?

What states do not have seatbelt laws?

How do I set up an email distribution list?